The mission of the Alcoholics Anonymous New Zealand Archives is to document permanently the work of Alcoholics Anonymous in New Zealand, to make the history of the Fellowship accessible to A.A. members and other researchers, and to provide a context for understanding A.A.’s progression, principles, and traditions. It is the responsibility of the Archives on behalf of the Fellowship to record the oral and written history of Alcoholics Anonymous and to capture the memory of those who came before us.
The scope of the AANZ Archives is to provide a sense of A.A.’s past to the Fellowship and to create a context for understanding and valuing A.A.’s historical milestones and Traditions. The archives will serve A.A. members along with interested communities such as sociologists, historians and other professionals interested in exploring A.A.’s roots and growth in New Zealand.
The main purpose of the archives, consistent with A.A.’s Traditions, is to keep the record straight so that myth does not predominate over fact as to the history of the Fellowship.
The AANZ Archives collects materials at all levels of Alcoholics Anonymous including Groups, Assemblies, Intergroups, Districts, General Service Conference, National Convention, and the General Service Board. However, if a local Group, Area or Intergroup would prefer to collect their own archives then the AANZ Archivist can provide advice and support for establishing or maintaining those archives.
For the entire scope and purpose of the Alcoholics Anonymous New Zealand Archives, see the Alcoholics Anonymous New Zealand Archives Collection Policy
Materials donated to and accepted by the AANZ Archives become part of its repository. Only documents and items that meet the requirements of the Collection Scope within this policy and the Archivist Guidelines will be accepted into the AANZ Archives. Donated items are free of access restrictions unless the contributor stipulates temporary limited access to certain sensitive materials. It is the AANZ Archives policy to protect the personal privacy of the contributor.
It is the AANZ Archives policy to verify, where appropriate and necessary, rightful ownership of materials that are offered to the collection, and to seek title to the donated property. All donors will be required to sign a Deed of Gift Agreement acknowledging their transfer of ownership rights to the AANZ Archives. This Deed of Gift Agreement also includes an assignment of copyright section.
Any collection items accepted by the archives will be organised and preserved in acid-free containers, when possible, which involves hand labour and costs for archival supplies. Donations that require expensive conservation, special housing, intensive processing, or other excessive demands on the archives’ resources may not be accepted.
The AANZ Archives does not purchase archival records, books, or artifacts. Items will only be accepted by donation.
A collection assessment will be completed for all potential donations by the archivist to be submitted for approval by Archives Sub-Committee. The collection assessment will include the details of the donation, the relevance and appropriateness of the item(s) for the AANZ Archives, any conditions placed on the donation and will include a recommendation for acceptance from the archivist if the item meets all the required standards set out in this AANZ Archives Collection Policy.
Archival material should not be sent to the General Service Office until confirmed with the archivist. This ensures that materials that are not suitable for the AANZ Archives are not received. If this does occur and the sender is not able to collect the archives, then they will be appropriately disposed of following the same process as deaccessions (removal and disposal from the Collection).
Due to space limitations at the General Service Office, the archives cannot collect everything offered by potential donors. However, every item offered will be considered by the archivist and the Archives Sub-Committee and while an original item may not be retained, consideration will be given to creating a digital copy.
Contact the archivist by email at email@example.com or in writing to Unit 2, 30 Downer Street Hutt Central, Lower Hutt, 5010 if you would like to discuss donating items to the AANZ Archives Collection. See the attached AANZ Archives Deed of Gift Agreement
The AANZ Archives’ acquisition priorities include, but are not limited to:
The AANZ Archives will adopt a Grandparent date of 1975. Materials currently within the Archives prior to 1975 show the establishment and growth of early Alcoholics Anonymous in New Zealand. This means that there will be types of archives that are retained by the Collection that are older than 1975 that we would no longer accept future donations of. These include but are not limited to:
It is the responsibility of the Archives on behalf of the Fellowship to record the oral and written history of Alcoholics Anonymous and to capture the memory of those who came before us. If you are interested in interviewing a member of the Fellowship in order to capture their Oral History for the archives, then please follow the instructions laid out in the document below. If you have any queries, then please email the archivist at firstname.lastname@example.org. See the attached AANZ Archives Oral History Project Process
Materials within the AANZ Archives will be classified according to their privacy requirements. Items that have been classified as A. Open to All or B. Open to A.A. Members will be freely accessible to the members of the Fellowship either physically or digitally. Items that have been classified as C. Open with approval will need to be considered and approved by the Archives Sub Committee. Researchers can request access by filling out a Research and Access form for the Archives Sub-Committee to review. The Archives Sub-Committee will provide access to these kinds of materials only after great care and consideration of the purpose of the request and how the materials will be used.
Physical access to the archives can be requested but is limited to the archivist’s availability and the current Covid restrictions. Please contact the archivist if you would like more information.
Researchers who request access to the archives will be informed that they are expected to adhere strictly to A.A.’s Anonymity Traditions. Only first names and last initials may be used to identify A.A. members. Further, there will be no photocopying of private correspondence, to assure anonymity protection, to maintain the physical integrity of archival documents, and to respect copyright laws.
Contact the archivist by email at email@example.com or in writing to Unit 2, 30 Downer Street Hutt Central, Lower Hutt, 5010 if you have a research request or would like to request access to the archives. See the attached AANZ Archives Research and Collection Access Form
The Archives Sub-Committee is responsible for establishing and maintaining policies, budgets, and procedures relevant to the AANZ Archives. Through its Group Conscience, it undertakes and maintains final responsibility and authority for the use of the archives. In all its actions, the Archives Sub-Committee are guided by A.A.’s primary purpose. Non-AA members may be asked to serve on the Archives Sub-Committee due to their interest, special knowledge, or expertise. However, these committee members will be people who are familiar with A.A.’s primary purpose and A.A. Traditions.
The Archives Sub-Committee will select a volunteer A.A. member to serve as the archivist, so that there will be a central administrator for the collection. The archivist is responsible for the collection, including documents, books, recordings, and artifacts. The archivist maintains the accuracy of the collection catalogue and ensures the ongoing care of the physical collection of archives. The archivist is also responsible for ensuring the protection of the anonymity of members, and the confidentiality of all A.A. records.
If you have an interest in AA’s history and would like to help as a volunteer in the archives, then please email the archivist at firstname.lastname@example.org. We are always looking for extra help!
Working in the archives may include:
Full training will be provided by the archivist so please get in touch if any of these sound of interest to you.